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Capital Equipment Unit Representatives

Capital Equipment Unit Representatives

Capital equipment unit representatives act as a liaison between Financial Operations and their school or unit for capital equipment monitoring purposes. Unit representatives serve as a starting point for Financial Operations asset inquiries. Unit representatives have the following responsibilities:

  • Support Financial Operations by publicizing, monitoring and enforcing capital equipment policies and procedures at the department level.
  • Work closely with Financial Operations to ensure property tags are affixed to capital equipment and properly updated in NUFinancials.
  • Biennually (i.e., once every two years) perform the capital equipment inventory for the school/unit and submit Asset Requests for disposals and transfers identied.
  • Facilitate the physical observation of capital equipment inventory by a Financial Operations representative, or for external or internal audit requests.

Registration of Capital Equipment Unit Representatives

To register as a capital equipment unit representative please download and complete the Capital Equipment Registration Form and submit by email to Accounting Services, equipment@northwestern.edu. A Director or Senior Administrator approval is required to authorize a capital equipment unit representative.

Capital Equipment Unit Representative Resources

  • Capital equipment reports (AM002) are available for download on Cognos.  Reports may also be requested by emailing equipment@northwestern.edu.  Include in your request the Department ID(s) that should be included in the capital equipemtn inventory report.
  • The Equipment Policy Manual includes policies related to capital equipment.
  • Accounting Services provides ongoing guidance and support to aid unit representatives in their responsibilities relating to capital equipment.
  • Capital equipment policies and procedures are presented annually, alternating campuses to align with the biennial inventory cycle.  Updated presentations are posted on this website and available for the Ë¿¹ÏÊÓƵ community to reference.
  • Important capital equipment updates and reminders are emailed to unit representatives at least annually.